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Main Functions of the Division

Main Functions of the Division

OBJECTIVE

01

Strengthening the development of education in the state of Sabah through effective education policy planning, strategy and coordination.

02

Improve access, quality and participation in education, including the fields of Science, Technology, Engineering and Mathematics (STEM), to meet the human capital and industrial development needs of the State of Sabah.

03

Strengthening the governance of educational development through efficient, transparent and effective management of resources, data, monitoring and evaluation.

FUNCTION

01

Planning, drafting and coordinating Sabah State education development policies and strategies in line with the Malaysia Agreement 1963 (MA63), federal government policies and State Government priorities.

02

Coordinate the development of state education, including higher education, through strategic collaboration with ministries, departments, educational institutions and related agencies.

03

Planning, developing and coordinating educational development programs, including non-formal education, to improve access, quality and excellence in state education.

04

Plan, manage and coordinate state education funding, allocations and assistance to ensure efficient, transparent and effective resource management.

05

Manage education data and analysis and provide strategic information to support State Government planning, policy development and decision-making.

06

Monitor, evaluate and coordinate the implementation of educational development policies, programs and projects to improve the effectiveness of service delivery.

The Human Resources Management Division is responsible for planning, managing and developing the Ministry's human resources to ensure efficient, professional, integrity and high-performance public service delivery. This division's role is to ensure that every aspect of human resources management is implemented in accordance with policies, regulations and circulars in force.

MAIN FUNCTIONS

Planning and Staffing

Planning human resource needs, managing positions, organizational structure and filling positions to ensure the organization has optimal human resources.

Service Management

Manage all officer service matters including appointments, confirmations in service, promotions, transfers, property declarations, termination of service, leave and service records in SM2. Also access several systems provided by the State Public Service Department.

Competency Development

Plan and coordinate training programs, competency development, continuous learning and career development to improve the capabilities of ministry staff.

Performance Management

Coordinate performance evaluation, talent development, recognition and career development to improve service excellence.

Discipline, Integrity and Welfare

Manage matters of discipline, integrity, welfare, motivation and well-being of ministry staff to create a conducive working environment.

Policy and Advisory Services

Provide advisory services related to public service policies, laws, regulations and circulars and ensure compliance with all regulations in force.

The Administration Division is responsible for providing efficient, systematic and integrity-based administrative support services to ensure the smooth running of the ministry's daily operations. This division manages office facilities, assets, records, procurement, logistics and the coordination of various administrative affairs in line with Government policies and regulations as well as accessing the applicable systems.

MAIN FUNCTIONS

Office Administration

Coordinate the management of office administration, office facilities and the delivery of support services to ensure the smooth running of the ministry's operations.

Asset, Store and Inventory Management

Manage the procurement, registration, maintenance, inspection, disposal and monitoring of government assets as well as stores and inventories in accordance with applicable regulations.

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Vehicle Management and Logistics

Manage the use, registration, maintenance, driver coordination, booking and monitoring of official ministry vehicles to support the implementation of official duties.

Procurement, Quotations and Contracts

Coordinate government procurement matters including purchasing, quotations, coordinating tenders under the Ministry such as Departments/Agencies, contracts and monitoring supplier performance in accordance with Government financial procedures.

Records and Documentation Management

Manage the storage, maintenance, archiving and disposal of official ministry records and documents in accordance with government records management standards.

Facility Management

Manage office buildings, office space, parking, facility maintenance and ensure a safe and conducive working environment.

Official Ceremony Management and Protocol

Coordinate the organization of official ceremonies, meetings, official visits, catering provision and logistical requirements for ministry programs.

Complaints Management through the i-Adu System (BIGONS)

Manage the receipt, coordination, monitoring and follow-up of customer complaints and inquiries to improve the quality of service delivery.

FUNCTION

Receipt, Payment and Emoluments Management

Manage the ministry's financial inflows and outflows efficiently and transparently. This includes processing revenue and receipts, paying bills, claims and paying salaries and staff allowances.

Budget Preparation and Allocation Control

Coordinate the ministry's annual budget estimates, as well as monitor expenditures to ensure they are always in accordance with approved allocations.

Record Keeping, Reporting and Financial Compliance

Maintain account books and prepare financial reports for reporting purposes, as well as monitor compliance with Treasury Instructions and current financial circulars, in addition to providing advisory services regarding financial management procedures to the ministry.

Working Hours

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